Join the world's leading real estate technology firms and take your career to new heights

Real Estate Operations Coordinator

Your Opportunity:

You have the opportunity to be surrounded by, learn from and grow with the top 1% of real estate professionals in North America. Come grow with us as our Operations Coordinator. We have a proven path and will provide you with the models, systems, tools, coaching, training, and accountability that ensure success. Show up with the will and commitment to succeed. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, growth share, vesting, investing, and earning an opportunity to become a part of our consulting team.

Who Develops You: Team Operator

What You’re Great At:

You are an organized, methodical and driven professional with a servant leader's heart. Systems are your jam -- creating them, implementing them, refining them. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work, and your ability to serve others. You are an empire protector focused on protecting the time and resources of yourself and the rest of the team.

What You’ll Do:

• Build, implement, maintain, and OWN all systems for delivering excellent internal and external customer service, internal communication, team calendar, company social media presence internally and externally, office management, client care systems, team retention and recognition including events, and referrals.
• Support the team growth efforts through posting recruiting ads, calling agent recruits, and scheduling appointments for Team Operator.
• Create and own systems for maintaining integrity of the database, including holding agents accountable to activities and being a resource.
• Own the agent onboarding process, including holding trainings in person and virtually.

• Follow the systems for our productivity rhythms to ensure agent productivity.

• Plan and execute a minimum of 2 to 4 events per year for clients that are done at a high level to drive business referrals.
• Ensure all team receipts are obtained and submit to the finance team, when reports are generated, take ownership of finding opportunities to reduce expenses.
• Create and maintain the team’s operations manual that documents all systems and standards that are not able to exist within our technology leverage, Brivity.
• Consistently work on improving client communication by providing a world class client experience through phone and email on behalf of the team through contract and beyond.

• Manage the listing launch and contract to close process for all transactions, including overseeing a virtual assistant that completes most of the process.
• Coordinate photography, staging, sign installation, and other listing launch functions.
• Act as the liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers.
• Commit to weekly 1:1 coaching sessions, PLACE trainings, and Brivity trainings.

Skills and Character Necessary:

• Growth minded, professionally and personally
• Follow a current process as well as improving them and create new processes
• Project management mentality
• Impeccably organized
• Knowledge of CRMs and interested in learning new tech as needed
• Self starter and self motivated
• Notice and take pride in the details
• Ability to leverage tasks to a VA while still holding them accountable to activities
• Proven ability to lead yourself and others with conviction
• Taking initiative and ownership on projects and following up with status updates
• Positive and direct communication, both written and verbal
• Ability to problem solve and use critical thinking daily
• Excellent time management skills
• Concerned about doing things the right way
• Calm and motivated under pressure
• Have patience with a high volume, detailed role
• Use social media for the benefit of the company as an ambassador
• Flexible and adaptable

Required Background:

• Requires a prior work history that demonstrates the ability to plug into and improve existing systems and provide an enthusiastic level of support to a team
• 2+ years of experience within the real estate industry, transaction coordination preferred
• Previous experience with project management or held a leadership role
• 1+ years experience in an operations/administrative role
• CO Real estate license is not required but considered a bonus

Other Details:

• Compensation DOE, range from $19.23 to $24.03 an hour, with additional compensation in the form of a bonus structure
• This role will be in office, full time, from Monday to Friday from 8 am to 5 pm, with the occasionally need to work evenings or weekends for events

We are excited to meet the person(s) that truly believe they could be a match!