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Executive Assistant



Princeton, NJ, USA
Posted on Wednesday, October 18, 2023

Real Estate Executive Assistant

Your Opportunity:

You have the opportunity to be surrounded by, learn from and grow with the top 1% of real estate professionals in North America. Come grow with us as a Real Estate Executive Assistant. We have a proven path and will provide you with the models, systems, tools, coaching, training, and accountability that ensure success. Show up with the will and commitment to succeed. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, growth share, vesting, investing, and earning an opportunity to become a part of our operations consulting team.

Who Develops You: CEO of the Team

What You’re Great At:

You are an organized, methodical and driven professional with a servant leader's heart. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work and your ability to serve others. No task is too great or too small for you -- your primary motivation is to support leaders and you do it well.

What You’ll Do:

  • Implement, maintain, and OWN all systems for database management, team calendar, client care systems, team retention and recognition including events and moments campaigns, and referrals
  • Manage the quality of all listing launches and contract to close, including overseeing a virtual professional who completes many of the tasks
  • Act as the liaison between real estate agents, clients, attorneys, escrow companies and mortgage brokers
  • Continuity of brand awareness and promotion of the team
  • Prepare listing presentations and CMA’s
  • Prepare showing tours, offers, and follow up with agents
  • Provide high level service through phone calls and emails to all clients through contract and beyond
  • Run the team’s recruiting system, including making initial screening calls to recruits
  • Provide general administrative support to the owner and the agents including opening and distributing mail, answering phones, maintaining supplies, office equipment, and software
  • Prepare all marketing mailings
  • Maintain supplies, office equipment, and software
  • Work with the CEO of the team on a system for auditing and reducing expenses
  • Commit to weekly 1:1 coaching session and Partner Call

Skills You Have:

  • Team player
  • Excellent time management skills
  • Strong written and verbal communication skills
  • Learning-based, growth-minded
  • Impeccably organized
  • Solutions-oriented
  • Social Media success
  • Ability to productively pivot between priorities
  • Proactive about follow up
  • Take ownership of the quality of your work

Required Background:

  • New Jersey Real Estate License is required for this role to assist with showings and inspection coverage
  • 1+ years in an operations/administrative role
  • 1+ years of experience in Real Estate Industry (affiliated services included)
  • High school graduate

Other Details:

  • Compensation is DOE, range from $25-$28/hour
  • We have a Monday to Friday in-house work model, 9 am to 4 pm, with flexibility to work occasional evenings and weekends